Venue Sourcing Made Simple

Our FREE global venue finding service connects you with the perfect space for your conference or event.

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About Us

At Conference Venue Essentials, we help organisations find venues for conferences, events, incentives and group accommodation.

With over 30 years’ industry experience, we know the right venue can make all the difference. We research, compare and manage venue options, making the process straightforward and easy.

Our service is independent, impartial, and provided at no cost to you.

Sofitel Adelaide Conference Room

Our Services

Our team takes the hassle out of researching, comparing and negotiating with venues across Australia and internationally, so you can focus on planning an exceptional event.

Hotel Chadstone Melbourne

  • We help you find the right venue for your conferences, meetings or corporate gatherings. From research to comparison, we present options that fit your brief and budget, and make the planning process straightforward.

  • Whether it’s a gala dinner, awards night, product launch or special corporate event, we connect you with venues that create the right atmosphere and experience for your attendees.

  • We source unique destinations and venues for incentive programs, retreats, and team experiences — designed to inspire, reward, and bring people together.

  • We coordinate accommodation for your delegates or teams, securing group rates and managing bookings to ensure convenience, comfort, and consistency.

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  • “For the past 10 years l have had the pleasure of working with Rosie Buckley in sourcing venues for our company’s annual conferences, AGMs and dinners. Our egg industry events have been held across different states in Australia, with Rosie helping us to secure our ideal venues within these various locations. From organising site inspections before booking, to accommodation and flights, Rosie offers a wonderful service that l would highly recommend to others.”

    —Lorriane, Australian Eggs

  • ‘‘I’ve personally used Rosie Buckley’s services since 2009, and I have to say that it has transformed the way I do business. By incorporating Rosie’s business platform, it frees up my time! Whilst I provide an outline of my requirements for an event, Rosie is able to gather all the options and recommendations into a 1 page document in a timely manner. This makes it seamless for when I need to present options to my leadership team. Rosie is pragmatic in her approach. It is rare to meet someone as organised and calm as Rosie. Nothing seems to faze her, she can be a sea of calm amongst the chaos. I would highly recommend doing business with her, she is a pleasure to work with!’’

    —Katrina, Lion

  • “Rosie has been sourcing venues all around Australia for us for years now. Her services have allowed me to focus on other priorities within my role while leaving the venue sourcing to the expert! Rosie has always been very positive and always has a can do attitude. She listens and delivers to meet all our venue requirements and pricing and we have been extremely happy customers of hers! Thank you Rosie for all the wonderful venues you have sourced for us over the last few years! Very happy we have your services!”

    —Samantha Jones, ASAM 

Follow Our Journey

Wishing all our fabulous clients and suppliers a very happy Easter 🐣✨ 
May your weekend be filled with relaxation, laughter, and quality time with your loved ones. Thank you for your continued support — we truly appreciate it. Warmest wishes,
✨ We’ve had a refresh! ✨ Conference Venue Essentials has a brand-new logo and an updated website 🎉 Same free venue sourcing service, now with a fresh new look that better reflects what we do best. 💡 Still free. Still independent. Just looki
Thank you to our wonderful clients who trusted us with your events this year, it has been a pleasure working with you all. To our suppliers, thank you for looking after our beautiful clients with their events. We appreciate the continued support and
A big thank you to the team for inviting me to the launch of the new voco Gosford. It was an incredible event, and I truly appreciated being part of such an exciting milestone. The entertainment with Sneaky Sound System was awesome. Voco Gosfor

Frequently Asked Questions

Still have questions? Take a look at the FAQ or reach out anytime. We are always happy to help.

Contact Us

  • We help organisations find the right venues for conferences, corporate events, incentives, and group accommodation. We research options, compare venues, and manage the booking process so the planning is simple and straightforward.

  • We specialise in conferences, corporate events, gala dinners, product launches, incentive programs, retreats, and group accommodation for organisations of all sizes.

  • No. Our venue sourcing service is completely free for clients. We work independently and are not tied to any hotel or venue group, so our recommendations are impartial.

  • We start by understanding your event objectives, budget, delegate numbers, and preferences. From there, we research and present venues that meet your brief, considering location, facilities, availability, and suitability for your audience.

  • Yes. While most of our work is within Australia, we can assist with sourcing venues globally for conferences, corporate events, or incentive programs.

  • Timing depends on the size and complexity of your event, but we aim to provide a shortlist of suitable venues promptly so you can make decisions without unnecessary delays. We generally can provide an initial quote with 24-48 hours.

  • Yes. Part of our service includes negotiating rates and contract terms with venues to ensure you receive the best options available.

  • We recommend contacting us as soon as you have an initial brief or idea for your event. Early engagement gives us the best chance to secure the ideal venue and terms.

  • Yes. If you wish to visit venues before booking, we can coordinate site inspections and provide support throughout the process.